01
The Programme
Panda Tots is an age-appropriate parent-and-child activity
programme for children aged 3–4. Sessions combine playful
martial arts-inspired activities, movement, co-ordination,
listening, confidence and early life skills.
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The regular Colchester group is scheduled for Wednesday
mornings at 9.30am, subject to the published programme calendar.
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Each child must attend with one responsible participating
parent, guardian or authorised grown-up.
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The normal group capacity is limited to 10 children so sessions
remain safe, welcoming and personal.
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Panda Tots follows structured 12-week Adventure Cycles, with
planned programme breaks and published closures.
02
Enrolment & Securing a Place
Submitting the digital enrolment form provides the information
required to administer your child's membership, but their place
is not fully secured until the applicable joining payment has
been completed and the ongoing monthly payment arrangement has
been established.
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Standard new enrolment: £49 one-off Adventure Pack payment,
followed by £39 per month.
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Eligible Invitational Taster attendees who previously paid £10
and attended the taster: £39 remaining Adventure Pack balance,
followed by £39 per month.
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Payments and the recurring payment mandate are currently
administered through GoCardless.
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Enrolment is subject to available capacity.
03
Adventure Pack
The Panda Tots Adventure Pack marks the beginning of your child's
programme journey. The standard pack includes the official Panda
Tots T-shirt, Achievement Book and first achievement wristband.
Any additional merchandise advertised separately is not included
unless expressly stated.
04
Monthly Membership & Your Child's Reserved Place
The £39 monthly membership reserves your child's place within
their regular Panda Tots group and provides access to the ongoing
programme. It is a membership arrangement rather than payment
for a fixed number of individual lessons.
Missed sessions:
If your child misses a session because of illness, holidays or
other personal circumstances, their regular place remains
reserved. Missed sessions cannot normally be transferred,
carried forward, exchanged for another service or credited
against future membership payments.
Planned Adventure Breaks and published programme closures form
part of the annual programme and do not normally create an
entitlement to a membership refund or credit.
05
Parent / Grown-Up Participation
Panda Tots is designed as a shared child-and-grown-up experience.
A responsible adult must remain present and participate as
directed throughout the session.
The adult remains responsible for the child's general supervision
and for following reasonable safety instructions given by the
instructor.
06
Health, Allergies & Additional Support
The enrolling parent or guardian must provide accurate and
sufficiently complete information about medical conditions,
allergies, medication, additional needs, sensory considerations,
communication needs or other matters that could affect safe or
positive participation.
Relevant changes should be reported promptly. Information is used
to help instructors make reasonable and appropriate adjustments,
but Panda Tots is not a medical, therapeutic or specialist care
service.
07
Safety & Participation
Physical activity carries an inherent risk of minor bumps, trips
or similar accidental injury. Activities are planned and
supervised with the children's age and development in mind.
Parents and children must follow reasonable safety instructions
and use equipment only as directed.
Colchester Wado Ryu Karate may pause or end a child's
participation in an activity where this is reasonably necessary
for safety, welfare or the effective running of the group.
08
Photography & Media
Parents select their photography and media preference during
enrolment.
The available choices are Full Permission, Internal / Community
Use Only, or No Photography Permission.
The selected preference will be respected and can be changed by
contacting Colchester Wado Ryu Karate.
09
Behaviour & Respect
Panda Tots aims to provide a positive and inclusive environment.
Adults are expected to treat children, other families,
instructors and venue users respectfully.
Persistent unsafe, abusive or seriously disruptive behaviour may
result in participation being reviewed or membership being ended
after reasonable discussion where appropriate.
10
Cancellation by the Parent
Membership may be cancelled by giving one month's written notice
to Colchester Wado Ryu Karate, subject always to any statutory
cancellation rights that apply.
Cancelling a Direct Debit mandate alone does not replace the
requirement to give notice of cancellation.
Where membership is entered into online or otherwise at a
distance, statutory consumer cancellation rights may apply,
including a 14-day cancellation period in relevant circumstances.
Nothing in these terms is intended to restrict or exclude rights
that cannot lawfully be excluded.
If a parent expressly asks for the service to begin during a
statutory cancellation period, the legal consequences of that
request will be explained where required.
11
Cancellation or Changes by Panda Tots
Occasionally a session may need to be cancelled, moved or altered
because of instructor illness, venue issues, safety concerns or
circumstances outside reasonable control.
Where practicable, families will be notified as soon as possible.
Any remedy or alternative arrangement will be considered fairly
in the circumstances and in accordance with applicable consumer
law.
12
Fees & Changes
Current fees are stated during enrolment. Colchester Wado Ryu
Karate may change future membership fees or programme
arrangements, but reasonable advance notice will be given before
a change takes effect.
Any statutory rights relating to price or contract changes remain
unaffected.
13
Communications
Operational communications may include class information,
programme updates, closures, safety information and membership
administration.
Marketing communications are treated separately and are optional
where consent is required. Parents can change their marketing
preferences at any time.
14
Personal Information
Personal information collected through enrolment and membership
is handled in accordance with the Panda Tots Privacy Notice.
The Privacy Notice explains the information collected, why it is
used, how it is protected and the rights available under data
protection law.
15
Questions, Concerns & Complaints
Questions, concerns or complaints should be raised with
Colchester Wado Ryu Karate in the first instance so they can be
addressed promptly and fairly.
Please use the current contact details provided through the
Panda Tots programme or Colchester Wado Ryu Karate.
16
Changes to These Terms
These terms may be updated when the programme, law or
administrative arrangements change.
The version and date shown on this page identify the terms in
force at the time of publication. Material changes affecting
existing members will be communicated appropriately.